COVID-19 Resources

The University of Connecticut plans to reopen campus in fall 2020. The University is dedicated to working together with public health experts and our state to maintain a quality UConn educational experience while keeping our community healthy.

We in SFA look forward to welcoming our new and returning students, faculty, and staff as we open our campuses this fall. Please see the UConn Reopening website below for detailed information for students, faculty, and staff.

Please review the following policies and procedures for resuming research on campus or for requesting limited one-day facility access for non-research related purposes. Information is up to date as of June 25, 2020, but is subject to adaption according to state and federal guidance.

school of fine arts research ramp up policies
limited one-day sfa facility access for non-research activity
fine arts industry-specific covid-19 resources

Operational Policies and Procedures

Gating conditions for contracted artists or professionals (non-payroll professional services) reentering campus

Examples:

  • Piano tuner
  • Models for figure drawing and painting
  • On-campus guest lecturer/artist
  • On-campus equity/non-equity actor or Director on a purchasing contract

Department should:

  • Limit visitation if possible
  • Consider number of individuals in determining occupancy limitations.
  • Implement contactless deliveries/visitations if possible.
  • Remind visitors of the University’s requirements on physical distancing and use of face coverings while on campus.
  • Remind visitors of the need for health screening prior to coming to campus.

 

Vendor (Art Professional) should:

  • Complete the Return to Campus Training and submit a copy of their certificate to the Dean’s Office
  • Submit a copy of a negative COVID-19 test to the Dean’s Office
  • Follow the guidance provided on all exterior and interior signage relating to COVID-19 throughout all UConn campuses and extensions

Find updated guidelines here.

How to ship materials to off-campus students

In-State Students:

  • Supplies can be sent directly to students in-state
  • Try to use HuskyBuy as your first point of purchase
    • Preferred method where you will be able to enter a remote address location.
  • Pro-Cards may be utilized as an alternate purchase method and shipped to a remote location within CT with documented approval prior to purchasefrom your Department Head, Fiscal Officer and Pro-Card Administrator.
    • Depending on the purchase, it may be subject to further review by the AVP of University Business Services and AVP & Controller. Instructions on how secure this approval can be found here.

 

Out-of-State Students:

  • Supplies cannot be sent directly to students out-of-state due to UConn’s tax exempt status
  • In this example, class materials will need to be purchased either through HuskyBuy or a Pro-Card and then shipped to the department’s campus location first.  Items will then need to be re-shipped to students who live out-of-state.

 

(1)The purchase of office furniture and equipment, computers, laptops, IPads, copiers, and scanners are not considered low-dollar, educational and research supplies and require a documented pre-approval from your Department Head, Fiscal Officer and review and approval from the Pro-Card Administrator.  These items may also be subject to further review by the AVP of University Business Services and AVP & Controller.
(2) The HuskyBuy Purchasing Request Pre-Approval process must be followed in advance of any purchasing.

 

 

September 11, 2020

A reminder regarding first-year students on and off campus

First-year students may not be familiar with how their schedules are supposed to work in terms of modality, particularly in hybrid courses offered both on campus and remotely. Please encourage your first-year students to reach out to Eva Gorbants or to their department administrator for help understanding their schedules.

Is is OK to say something if we see someone not wearing a mask or not practicing social distancing?

Students have all been encouraged to sign a One UConn Promise and commit to doing their part to protect the health and safety of those around them. This includes wearing a mask or face covering, maintaining at least six feet of physical distancing, and several other health measures. That being the case, we must all remind each other to keep each other safe. If you see something, say something.

What do I do if I need to reorder cleaning supplies?

Cleaning supplies may be replenished by placing an order through the Central Warehouse.

Where can students go to use a printer?

Students may use the printers in Babbidge Library, as well as at other sites listed on the HuskyPrint page.

Is there any guidance around teaching outdoors if we'd like to conduct classes or lessons outside?

There's no short answer to whether or not teaching outdoors is a feasible option for every class that needs to meet in person. Particularly with music, crowds may start to gather around a class and mistake it for a performance, which challenges University efforts to enforce social distancing. In addition, some students may feel awkward or exposed outside the privacy of a classroom, while others are more than happy to gather outdoors. Please keep this in mind when considering assembling outdoors for a class.

September 4, 2020

The School of Fine Arts will be issuing a regular bulletin containing updates regarding procedures related to COVID-19, and answering commonly asked questions. To submit a question for an upcoming bulletin, please click here.

 

How do we access SFA vans?

The van managed by the Dean's Office can be reserved for official University business, but we need five business days' advanced notice to make arrangements. Please contact Kate Pierro with questions or to reserve this van.
To reserve use of department-controlled vans, please contact your department's administrator.
In accordance with state guidelines, out-of-state travel on university business remains prohibited.
All vans must be cleaned according to University protocols before and after their use. The University has issued guidance on cleaning of state vehicles and other important guidelines for their use, available in this document.

Now that several spaces are shared with the rest of the University, are there any times when the buildings are open only to the SFA community?

Weekday Usage – During the semester, we expect that the buildings will remain secure throughout the day, but that card readers will allow any member of the UConn community (not limited to SFA) to enter the building starting at 8 a.m. From 5–8 p.m., only SFA faculty, students, and staff will be able to enter the buildings, and then we close at 8 p.m.
Weekend Usage – Buildings will be closed on the weekends to all faculty, staff, and students, with limited exceptions made on a case-by-case basis. As a general rule, use of campus buildings is to be reserved strictly for only the most essential tasks.
Graduate student access will be established on a rotational basis with specifically assigned hours so that we can manage density.
Regardless of the day of the week, under no circumstances should hard keys be used to access SFA facilities, including side doors. We must use the card reader system in order to perform accurate contact tracing and keep everyone safe.

The hand sanitizer dispenser near me is empty. What do I do?

Please email Kate Pierro in the Dean's Office.

What are we doing to help students in isolation stay connected?

Visit the U-Kindness webpage, a University-wide initiative intended to inform, engage, and connect with students during the COVID-19 pandemic. Please direct your students to this page in the event that you feel they could use additional support during social distancing

May I take students' temperatures prior to allowing them to enter my classroom?

No. Students have been asked to monitor their own health closely on a daily basis and to stay home if they feel unwell, or have any symptoms indicative of COVID-19. Both the School of Fine Arts and the University community as a whole are working to reinforce the message that students must closely monitor themselves, and beyond these efforts, it is not within the purview of professors to take students' temperatures as a gating mechanism prior to allowing students to enter a classroom.

August 28, 2020

The School of Fine Arts will be issuing a regular bulletin containing updates regarding procedures related to COVID-19, and answering commonly asked questions. To submit a question for an upcoming bulletin, please click here.

 

Reentry to SFA Buildings on Storrs Campus

Earlier in the summer we were asked by HR to compile a registry of faculty and staff whose work would require them to be present on campus during and/or before the Fall semester.* Faculty and staff who were at that time identified by their supervisor as meeting one of the following approved categories will be allowed on the campus before, during, and after re-entry:
 
  • Direct Contact with/Support for Students  - in-person, hybrid/blended, or split class instruction 
  • Critical Infrastructure Support – physical plant management, police/fire and animal care
  • Part-Time or Rotational Critical Support Functions - critical administrative functions that cannot be done remotely, such as financial, payroll, administrative and HR functions.
  • Researcher - Employees working in a lab already approved for research re-entry ​[for SFA this also includes faculty or staff approved for individual research activity not involving a lab]
 
*Faculty or staff on the registry who are approved to come to campus with any regularity, including a few hours per month, should be tested. Please see the University’s guidelines on COVID-19 testing for employees.
For all other staff or faculty who ha​ve not undergone testing and ​who do not fall within the registry of faculty and staff above, please adhere to the following procedures:
 
  • Unapproved Researchers - for critical research that cannot be conducted remotely and that has not yet been approved, faculty should continue to follow the SFA Research Ramp-Up Policies and Procedures before resuming research on campus.
  • Faculty Teaching Online or Distance Learning Classes Only – faculty are expected to teach remotely, away from campus. Faculty in this category experiencing technical difficulties should contact the Dean’s Office to make alternative on-campus arrangements.​
  • Occasional Faculty Visits - faculty not teaching students on campus and not approved for conducting research activity on campus, but that will be returning to campus irregularly to pick up materials, books or mail do not need to be tested. However, in addition to following all COVID-19 safety protocols, visits should be brief and kept to a minimum.
  • Occasional Staff Visits – unless originally included on the HR registry list, staff are not permitted to be on campus at this time. Please contact the Dean’s Office if you need your status confirmed and/or further assistance.

Access to SFA Facilities | Building Hours

Weekday Usage – During the semester, we expect that the buildings will remain secure throughout the day, but that card readers will allow any member of the UConn community (not limited to SFA) to enter the building starting at 8 a.m. From 5–8 p.m., only SFA faculty, students, and staff will be able to enter the buildings, and they we close at 8 p.m.
Weekend Usage – Buildings will be closed on the weekends to all faculty, staff, and students, with limited exceptions made on a case-by-case basis. As a general rule, use of campus buildings is to be reserved strictly for only the most essential tasks.

Who Cleans Shared Work Spaces, and How Do You Order Refills?

Proper cleaning and disinfection are important to reduce the spread of COVID-19. As part of the re-opening process required by the State of Connecticut, cleaning and disinfection protocols must be in place.

The University will be distributing disinfecting wipes outside of all classrooms and lecture halls with occupancy counts of 15 people or greater. Additionally, spray disinfectant and paper towels should be ordered for classrooms with lower occupancy, teaching labs, as well as reception areas by filling out this form. It is the responsibility of instructors and students participating in in-person classes to clean their areas before and after each use. Facilities will replenish supplies as necessary, but if this does not happen in a timely manner, refills may be ordered here.

An Update Regarding Masks/PPE

Employees working at UConn Storrs during the pandemic can receive paper face coverings through the Central Warehouse. Per EHS recommendations, each employee can receive five masks, with one to be worn each day of the week. The expectation is that masks will be worn until unserviceable. Employees are allowed and encouraged to wear their own face coverings while working on campus, in the same way they do when performing other tasks such as grocery shopping, etc.
To request face coverings through the Warehouse, fill out this form. You're encouraged to pick up items through the no-contact process at Loading Dock No. 1 at the Central Warehouse. UConn is in the process of distributing two cloth masks to all faculty, staff, and students in the near future with the expectation that individuals will wash and reuse them in place of the paper masks. Please contact your department admin with any questions.

Changes Coming to the Financial Services Page Will Guide You Through the New Purchasing Request Procedure

As a part of our ongoing effort to be more automated, paperless, and interactive, updates are being made to the Financial Services page of the SFA website. In the coming days, you will find tutorial videos to guide you through the HuskyBuy Purchasing Request process, as well as other useful links. Please review the materials on this page prior to placing any purchase requests.

How Are We Handling Contact Tracing?

The University has developed a robust system of contact tracing, but to make this system truly effective employees must track their presence on campus.
Our SFA card readers will support contact tracing by creating a record of people who enter SFA buildings. As you may remember, our buildings will be accessible by card access only at main entry points during the semester. We have installed card readers at the main School of Fine Arts Buildings, including the Art Building, Drama-Music Complex, Zachs Atrium, and Bishop Center. Other buildings (e.g., von der Mehden, Katter) are in progress.  
Faculty, staff, and graduate students may also wish to use the online UConn Location Log application to check in and check out of campus buildings and rooms. This application feeds directly into the University’s contact tracing database and users can download a complete record of their location data from the app at any time.

Music and Dramatic Arts Room Usage Update, Effective Immediately

At this time, practice rooms are available to music majors only and will be scheduled exclusively through the Department of Music. Vacant practice rooms are not to be used under any circumstances.
Drama studios, labs, and classrooms are available to Drama majors only and will be scheduled exclusively through the Department of Dramatic Arts. Vacant studios, labs, and classrooms are not to be used under any circumstances.