COVID-19 Resources | Main

The University of Connecticut plans to reopen campus in fall 2020. The University is dedicated to working together with public health experts and our state to maintain a quality UConn educational experience while keeping our community healthy.

We in SFA look forward to welcoming our new and returning students, faculty, and staff as we open our campuses this fall. Please see the UConn Reopening website below for detailed information for students, faculty, and staff.

Please review the following policies and procedures for resuming research on campus or for requesting limited one-day facility access for non-research related purposes. Information is up to date as of June 25, 2020, but is subject to adaption according to state and federal guidance.

school of fine arts research ramp up policies
limited one-day sfa facility access for non-research activity
fine arts industry-specific covid-19 resources

 

 

October 13, 2020

REMINDER: Inform your program assistants about spring course modalities by Oct. 18

Please contact your program assistant if you have any questions about how your course should be classified.

It’s time to get a flu shot.

Human Resources will be hosting two flu clinics on Depot Campus at Storrs for employees with state of Connecticut insurance through Anthem. Details can be found on UConn's coronavirus information site. The clinics are open to all UConn employees, including those who are currently telecommuting, but not to non-employees or students. Flu shots will be administered at no cost to the employee and offered by appointment only on Oct. 13 an 19. Employees must remember to bring their Anthem insurance card. To register for an appointment or to find additional information, visit the Human Resources website.

October 6, 2020

I've potentially been exposed to COVID-19. What do I do?

Contact your manager. Your manager will request a test from Human Resources on your behalf. More details are available on the Human Resources website.

Thinking ahead about flu season, when can I get a flu shot?

Human Resources will be hosting two flu clinics on Depot Campus at Storrs for employees with state of Connecticut insurance through Anthem. Details can be found on UConn's coronavirus information site. The clinics are open to all UConn employees, including those who are currently telecommuting, but not to non-employees or students. Flu shots will be administered at no cost to the employee and offered by appointment only on Oct. 13 an 19. Employees must remember to bring their Anthem insurance card. To register for an appointment or to find additional information, visit the Human Resources website.

How do we receive mail and packages?

Packages are not being delivered to program assistants' offices. If you're expecting a delivery, plan to go to the Central Warehouse yourself and claim any items you've ordered once they've been delivered.
Please note, regular mail is only received once per week on Tuesday, so if you're expecting something or need a response to something you sent, keep in mind that it may not have been received yet.

What do I need to do now to get ready for the Spring semester?

Due to the limited use of teaching spaces and their computers this semester many of the Adobe Creative Cloud "Device" licenses were not renewed. As we begin to think about the Spring semester and the potential use of other classrooms and labs, please consider what technology may need to be re-activated. Please reach out to Rick O'Toole if you have questions about Adobe Creative Cloud licenses so that we can plan accordingly.

September 29, 2020

I need to make arrangements to get equipment or materials to a student in quarantine or isolation. What do I do?

Contact your department's program assistant. We are currently looking into additional solutions alongside the Dean of Students and the Office of Residential Life, but your first point of contact should be your program assistant.

What is the most current domestic travel policy?

There have been several updates made to the domestic travel policy within the last week, including new guidance around testing. If you plan to travel outside of Connecticut at all, please review the guidelines provided by Human Resources. Also, please note that as of September 22, 2020, Rhode Island has been added to the list of affected "red" states.

Continue to update your passwords periodically, especially while working remotely.

If you have not changed your NetID password in some time then it is recommended that you do so. While the university does not force you to change it periodically you are encouraged to make it more complex to prevent security breaches. Keep in mind that your NetID & password are used to log on to your computer and access many university systems including HuskyCT, email, UCONN-SECURE wifi. Therefore, after updating you will need to use your new password. Read more

September 23, 2020

Order your technology equipment for Spring '21 ASAP

If you're planning to order technology equipment for the Spring '21 semester, please do so as soon as possible. Turnaround times are currently a bit longer than usual due to COVID-19, and in order to ensure a timely delivery, it's important to begin the purchasing request process in the next week or two. If you have any questions, please reach out to Rick O'Toole.

If a student is currently 100% online, under what conditions may they come to campus?

Ideally, anyone coming to campus should have a COVID test, but if it is truly just to pick up or drop off an item and they will not remain on campus for an extended length of time, they could do so without submitting the results of a COVID test. If an off-campus student from any state, including green states, is coming for a full day, as they might to use specialized facilities, that student is expected to have a COVID test and submit it prior to arrival.

If a student in university quarantine needs actual physical materials from us, how do we get those to them?

Students in quarantine who need items delivered may ask a friend to coordinate a drop off of the item outside the apartment building or residence hall, coordinated in such a way that the person in quarantine does not come into close contact with the individual dropping off the item.

Things have changed in the last few weeks, and I need to change my class's modality. How do I do that?

The Office of the Provost set a deadline of July 27 for all instructional mode changes. Because the deadline has passed, all requests to change the mode of a class – i.e. moving to distance learning or online – must be approved by the Office of the Provost. The best way for the faculty member to proceed would be to consult their department head and the dean first about changes in modality before approval is sought from the Office of the Provost.

What's the University's updated policy on use of facilities and resources by third parties?

During the COVID-19 pandemic and the declared Public Health Emergency, UConn is limiting access to and use of its campus facilities and resources (all campuses) by non-university third party entities.
UConn is a public institution and as such normally permits access or use of its grounds or public buildings by third parties. In support of efforts to protect the health and safety of students, staff, and faculty, access and use of university buildings, spaces, facilities, and resources is restricted until further notice.
Exceptions for use of university facilities or resources will be approved only for an exceptional need and for the benefit of the university. Requests for any exception to the restriction must be submitted in writing to the Executive Vice President and Chief Financial Officer, Provost Office, Vice President for Research, or the President’s Office at least two weeks in advance and must clearly define the need and why an exception should be granted.
Limiting use of UConn facilities and resources by third parties is consistent with recommendations in the Report from the Higher Education Subcommittee – Reopen Connecticut and the CDC Guidance to Institutions of Higher Education, which advices limiting nonessential visitors.
Copies of Approved Exceptions for Use of University Facilities or Resources should be forwarded to the Office of Emergency Management (OEM) at oem@uconn.edu and Facilities Operations at facilities_operations@uconn.edu.

September 11, 2020

A reminder regarding first-year students on and off campus

First-year students may not be familiar with how their schedules are supposed to work in terms of modality, particularly in hybrid courses offered both on campus and remotely. Please encourage your first-year students to reach out to Eva Gorbants or to their department administrator for help understanding their schedules.

Is is OK to say something if we see someone not wearing a mask or not practicing social distancing?

Students have all been encouraged to sign a One UConn Promise and commit to doing their part to protect the health and safety of those around them. This includes wearing a mask or face covering, maintaining at least six feet of physical distancing, and several other health measures. That being the case, we must all remind each other to keep each other safe. If you see something, say something.

What do I do if I need to reorder cleaning supplies?

Cleaning supplies may be replenished by placing an order through the Central Warehouse.

Where can students go to use a printer?

Students may use the printers in Babbidge Library, as well as at other sites listed on the HuskyPrint page.

Is there any guidance around teaching outdoors if we'd like to conduct classes or lessons outside?

There's no short answer to whether or not teaching outdoors is a feasible option for every class that needs to meet in person. Particularly with music, crowds may start to gather around a class and mistake it for a performance, which challenges University efforts to enforce social distancing. In addition, some students may feel awkward or exposed outside the privacy of a classroom, while others are more than happy to gather outdoors. Please keep this in mind when considering assembling outdoors for a class.

September 4, 2020

The School of Fine Arts will be issuing a regular bulletin containing updates regarding procedures related to COVID-19, and answering commonly asked questions. To submit a question for an upcoming bulletin, please click here.

How do we access SFA vans?

The van managed by the Dean's Office can be reserved for official University business, but we need five business days' advanced notice to make arrangements. Please contact Kate Pierro with questions or to reserve this van.
To reserve use of department-controlled vans, please contact your department's administrator.
In accordance with state guidelines, out-of-state travel on university business remains prohibited.
All vans must be cleaned according to University protocols before and after their use. The University has issued guidance on cleaning of state vehicles and other important guidelines for their use, available in this document.

Now that several spaces are shared with the rest of the University, are there any times when the buildings are open only to the SFA community?

Weekday Usage – During the semester, we expect that the buildings will remain secure throughout the day, but that card readers will allow any member of the UConn community (not limited to SFA) to enter the building starting at 8 a.m. From 5–8 p.m., only SFA faculty, students, and staff will be able to enter the buildings, and then we close at 8 p.m.
Weekend Usage – Buildings will be closed on the weekends to all faculty, staff, and students, with limited exceptions made on a case-by-case basis. As a general rule, use of campus buildings is to be reserved strictly for only the most essential tasks.
Graduate student access will be established on a rotational basis with specifically assigned hours so that we can manage density.
Regardless of the day of the week, under no circumstances should hard keys be used to access SFA facilities, including side doors. We must use the card reader system in order to perform accurate contact tracing and keep everyone safe.

The hand sanitizer dispenser near me is empty. What do I do?

Please email Kate Pierro in the Dean's Office.

What are we doing to help students in isolation stay connected?

Visit the U-Kindness webpage, a University-wide initiative intended to inform, engage, and connect with students during the COVID-19 pandemic. Please direct your students to this page in the event that you feel they could use additional support during social distancing

May I take students' temperatures prior to allowing them to enter my classroom?

No. Students have been asked to monitor their own health closely on a daily basis and to stay home if they feel unwell, or have any symptoms indicative of COVID-19. Both the School of Fine Arts and the University community as a whole are working to reinforce the message that students must closely monitor themselves, and beyond these efforts, it is not within the purview of professors to take students' temperatures as a gating mechanism prior to allowing students to enter a classroom.

August 28, 2020

The School of Fine Arts will be issuing a regular bulletin containing updates regarding procedures related to COVID-19, and answering commonly asked questions. To submit a question for an upcoming bulletin, please click here.

 

Reentry to SFA Buildings on Storrs Campus

Earlier in the summer we were asked by HR to compile a registry of faculty and staff whose work would require them to be present on campus during and/or before the Fall semester.* Faculty and staff who were at that time identified by their supervisor as meeting one of the following approved categories will be allowed on the campus before, during, and after re-entry:
 
  • Direct Contact with/Support for Students  - in-person, hybrid/blended, or split class instruction 
  • Critical Infrastructure Support – physical plant management, police/fire and animal care
  • Part-Time or Rotational Critical Support Functions - critical administrative functions that cannot be done remotely, such as financial, payroll, administrative and HR functions.
  • Researcher - Employees working in a lab already approved for research re-entry ​[for SFA this also includes faculty or staff approved for individual research activity not involving a lab]
 
*Faculty or staff on the registry who are approved to come to campus with any regularity, including a few hours per month, should be tested. Please see the University’s guidelines on COVID-19 testing for employees.
For all other staff or faculty who ha​ve not undergone testing and ​who do not fall within the registry of faculty and staff above, please adhere to the following procedures:
 
  • Unapproved Researchers - for critical research that cannot be conducted remotely and that has not yet been approved, faculty should continue to follow the SFA Research Ramp-Up Policies and Procedures before resuming research on campus.
  • Faculty Teaching Online or Distance Learning Classes Only – faculty are expected to teach remotely, away from campus. Faculty in this category experiencing technical difficulties should contact the Dean’s Office to make alternative on-campus arrangements.​
  • Occasional Faculty Visits - faculty not teaching students on campus and not approved for conducting research activity on campus, but that will be returning to campus irregularly to pick up materials, books or mail do not need to be tested. However, in addition to following all COVID-19 safety protocols, visits should be brief and kept to a minimum.
  • Occasional Staff Visits – unless originally included on the HR registry list, staff are not permitted to be on campus at this time. Please contact the Dean’s Office if you need your status confirmed and/or further assistance.

Access to SFA Facilities | Building Hours

Weekday Usage – During the semester, we expect that the buildings will remain secure throughout the day, but that card readers will allow any member of the UConn community (not limited to SFA) to enter the building starting at 8 a.m. From 5–8 p.m., only SFA faculty, students, and staff will be able to enter the buildings, and they we close at 8 p.m.
Weekend Usage – Buildings will be closed on the weekends to all faculty, staff, and students, with limited exceptions made on a case-by-case basis. As a general rule, use of campus buildings is to be reserved strictly for only the most essential tasks.

Who Cleans Shared Work Spaces, and How Do You Order Refills?

Proper cleaning and disinfection are important to reduce the spread of COVID-19. As part of the re-opening process required by the State of Connecticut, cleaning and disinfection protocols must be in place.

The University will be distributing disinfecting wipes outside of all classrooms and lecture halls with occupancy counts of 15 people or greater. Additionally, spray disinfectant and paper towels should be ordered for classrooms with lower occupancy, teaching labs, as well as reception areas by filling out this form. It is the responsibility of instructors and students participating in in-person classes to clean their areas before and after each use. Facilities will replenish supplies as necessary, but if this does not happen in a timely manner, refills may be ordered here.

An Update Regarding Masks/PPE

Employees working at UConn Storrs during the pandemic can receive paper face coverings through the Central Warehouse. Per EHS recommendations, each employee can receive five masks, with one to be worn each day of the week. The expectation is that masks will be worn until unserviceable. Employees are allowed and encouraged to wear their own face coverings while working on campus, in the same way they do when performing other tasks such as grocery shopping, etc.
To request face coverings through the Warehouse, fill out this form. You're encouraged to pick up items through the no-contact process at Loading Dock No. 1 at the Central Warehouse. UConn is in the process of distributing two cloth masks to all faculty, staff, and students in the near future with the expectation that individuals will wash and reuse them in place of the paper masks. Please contact your department admin with any questions.

Changes Coming to the Financial Services Page Will Guide You Through the New Purchasing Request Procedure

As a part of our ongoing effort to be more automated, paperless, and interactive, updates are being made to the Financial Services page of the SFA website. In the coming days, you will find tutorial videos to guide you through the HuskyBuy Purchasing Request process, as well as other useful links. Please review the materials on this page prior to placing any purchase requests.

How Are We Handling Contact Tracing?

The University has developed a robust system of contact tracing, but to make this system truly effective employees must track their presence on campus.
Our SFA card readers will support contact tracing by creating a record of people who enter SFA buildings. As you may remember, our buildings will be accessible by card access only at main entry points during the semester. We have installed card readers at the main School of Fine Arts Buildings, including the Art Building, Drama-Music Complex, Zachs Atrium, and Bishop Center. Other buildings (e.g., von der Mehden, Katter) are in progress.  
Faculty, staff, and graduate students may also wish to use the online UConn Location Log application to check in and check out of campus buildings and rooms. This application feeds directly into the University’s contact tracing database and users can download a complete record of their location data from the app at any time.

Music and Dramatic Arts Room Usage Update, Effective Immediately

At this time, practice rooms are available to music majors only and will be scheduled exclusively through the Department of Music. Vacant practice rooms are not to be used under any circumstances.
Drama studios, labs, and classrooms are available to Drama majors only and will be scheduled exclusively through the Department of Dramatic Arts. Vacant studios, labs, and classrooms are not to be used under any circumstances.